Recruitment Privacy Notice – Finesse Roofing and Building

At Finesse Roofing and Building, we collect and process personal data from job applicants as part of our recruitment process. We are committed to transparency in how we handle your data and ensuring compliance with data protection regulations.

Information We Collect

As part of the recruitment process, we may collect the following information:

• Your name, address, and contact details (including email and phone number).
• Details of your qualifications, skills, experience, and employment history.
• Information about your current salary and benefits.
• Any disabilities requiring reasonable adjustments during the recruitment process.
• Your eligibility to work in the UK.

This data may be obtained through application forms, CVs, identity documents, interviews, and assessments. We may also collect information from third parties such as previous employers (for references), background check providers, and criminal record checks where applicable.

Your data is stored securely in our HR records, IT systems, and email.

Why We Process Personal Data

We process your data to:

• Assess your suitability for employment.
• Take necessary steps before entering into a contract with you.
• Fulfill legal obligations, such as verifying your right to work in the UK.
• Manage and document our recruitment process.

We may also process your data to protect our legal interests, such as responding to claims. Any request for criminal record details will be made only where legally required for employment purposes.

Your personal data will be used exclusively for the recruitment process you have applied for and will not be used for any other purpose.

Who Has Access to Your Data?

Your information may be shared internally with:

• The HR team.
• Hiring managers involved in the recruitment process.
• IT staff, if system access is required.

We will not share your data with third parties unless your application is successful. If you are offered a position, we may share your data with:

• Previous employers (for reference checks).
• Background check providers.
• Legal authorities (e.g., for criminal record checks, if applicable).

Your data will not be transferred outside the European Economic Area (EEA).

Data Protection & Security

We take data security seriously and have policies in place to prevent unauthorized access, loss, or misuse of your personal information. Your data is accessible only to employees who require it for their duties.

Data Retention

• If your application is unsuccessful, we will retain your data for six months, after which it will be deleted.
• If your application is successful, your recruitment data will be added to your personnel file and retained for the duration of your employment.
• If you submit an application without an open vacancy, we will not retain your data and will delete it immediately.

Your Rights

As a data subject, you have the right to:

• Request access to your data.
• Ask for corrections to inaccurate or incomplete information.
• Request deletion of your data when no longer necessary.
• Object to data processing based on legitimate interests.

To exercise your rights or raise concerns about data handling, please contact us. If you believe we have not complied with data protection laws, you may file a complaint with the Information Commissioner’s Office (ICO).

Providing Personal Data

You are not legally required to provide personal data; however, failure to do so may prevent us from processing your application.

For any questions regarding this notice, please contact Finesse Roofing and Building.